How to Estimate Profit on a Trucking Load
A load with a high gross rate is not always a profitable load. Before accepting freight, compare expected revenue against the costs of completing the trip.
Start with the revenue
Record the linehaul rate and any additional payments you reasonably expect to receive. Keep fuel surcharge revenue separate if it helps you compare offers. Do not count uncertain accessorial payments as guaranteed income.
Count every mile
Add loaded miles and estimated deadhead miles. Deadhead still consumes fuel, time, and equipment life. Divide expected revenue by total miles to see the effective revenue per mile.
Estimate the operating costs
Include fuel, tolls, driver compensation where applicable, maintenance and tire reserves, insurance and equipment costs allocated to the trip. Fixed costs still matter even when they are not billed per load.
Calculate the estimated margin
Subtract expected trip costs from expected trip revenue. For example, $1,800 in revenue minus $1,350 in estimated costs leaves $450 before any costs not included in the estimate. Recheck the assumptions if fuel prices, routing, or wait time change.
Compare loads consistently
Use the same cost categories each time so two load offers are comparable. Review actual costs afterward to improve future estimates.
This guide is general educational information. Confirm important financial, regulatory, or scheduling details for your circumstances.